Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it

Contact forms

If you contact us through our contact form, we collect the data shown on the form for internal record keeping. We require this information to; communicate with you, understand your needs and provide you with a better service.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. For further information visit or

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


Our site uses Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered is used to improve and optimise our Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing and advertising campaigns). Google’s privacy policy is available at You can also opt-out of Google Analytics here:

Email marketing

We use MailChimp as our marketing automation platform to send out occasional newsletters relating to album & print discounts or other promotional offers. This is never more than twice a year. By signing up to our newsletter, you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their individual and

If you no longer wish to receive emails from Elaine Williams Photography, please click here.


We use Jotform to collect data relating to your booking. Information collected includes names, addresses, telephone numbers and details relating to your wedding or event such as venue addresses and dates. Jotforms Privacy Policy is available here:

Who we share your data with

We will not share your information for general marketing purposes with unrelated companies not described above.

Behavioural Advertising

As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at

You can opt out of targeted advertising by Facebook here:

Client Galleries

We create an individual client gallery for each wedding or session we photograph in order to deliver photographs. These galleries are externally hosted by Pixieset & Pic-Time. Their privacy policies can be found here: and

To visit a client gallery you will be required to enter your email address. Your personal data (email address) will be stored within Pixieset or Pic-Time’s system, on their servers and will be used to email you up to a maximum of four times and only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases. Any such emails sent to you will only be during the 12 month period for which the gallery is live. After 12 months has passed since a gallery was created it is automatically deleted and your personal data (email address) is completely removed from Pixieset or Pic-Time’s system.

Only we have access to your personal data (email address) stored on Pixieset or Pic-Time’s system on behalf of Elaine Williams Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Pixieset or Pic-Time’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Elaine Williams.

By logging into a client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Elaine Williams Photography client galleries.

If you wish to request for your personal data (email address) to be deleted from Pixieset and Pic-Time’s servers, please email

Cloud Backup

Backblaze is used for online cloud back up. All contracts, invoices and images will be saved as an online back up. Backblaze privacy policy can be viewed here

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.


This privacy policy was last updated on 1 June 2018.

Contact information

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at